How much are no-shows costing you?

Use your own schedule and collected revenue to estimate what missed or too-late-to-refill visits put at risk. This is a planning tool, not a promise of results.

Your numbers

Average collected revenue per visit ($) $125 Appointments per week 50 No-show or too-late-to-refill rate (%) 8% Share prevented or refilled (%) 25%

Directional annual estimate

~4 missed or unfilled visits / week

$25,000

scheduled revenue at risk / year (50 weeks)

$11,400

potentially retained

120

visits prevented or refilled

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How we calculate

Scheduled revenue at risk = appointments per week × missed-visit rate × collected revenue per visit × 50 weeks. Potentially retained revenue applies your own estimate of visits prevented by reminders or openings refilled after an earlier cancellation.

Estimate only: actual collections, reminder effectiveness, client behavior, and whether an opening can be refilled vary by business.